This Notice describes the categories of personal information (“PI”) which may be collected by Office Solutions Business Products & Services, LLC and its subsidiaries or affiliated companies (collectively, “Company”), and the purposes for which the PI may be used. This notice applies to all individuals applying for a role with the Company and all Company employees.
Identifiers and Contact Information
- Names, addresses, phone numbers, mobile numbers, email addresses
- Dates of birth, Social Security numbers
- Driver’s license or state ID numbers
- Bank account information, signatures, and other identifiers
Protected Classification Information
- Residency and work permit status
- Gender, race, and ethnicity
Internet or Other Electronic Network Activity Information
- Activity on the Company’s systems (internet browsing, intranet, apps, emails, social media, stored documents, usernames/passwords)
- Activity on communication systems (calls, voicemails, texts, chat logs, app use, mobile browsing, emails)
- Careers site visits may include cookies, web beacons, tags, and scripts
Geolocation Data
- GPS location data from company-issued devices and vehicles
Audio, Electronic, Visual, Thermal, Olfactory, or Similar Information
- Data from cameras, thermometers, or similar devices
Biometric Information
- Fingerprint scans and wellness metrics
Professional and Employment-Related Information
- Employment application data (history, title, licenses, professional memberships, recommendations)
- Background check, criminal history, motor vehicle records
- Work authorization and fitness-for-duty data
- COVID-19 exposure or symptom information
- Travel and close-contact information
- Performance, disciplinary records, salary, bonus data
- Health and insurance information (claims, enrollment, IDs, prescriptions)
- Leave of absence information (religious/family obligations, health of employee or family)
- Financial information (bank account/routing numbers)
- Individual preferences or assessment results for hiring or promotion
Education Information
- Education history
Inferences Drawn from PI
- Human capital analytics, correlations about job success, retention analysis, benefit plan evaluation, employee preference analysis
- Sensitive Personal InformationThe Company collects certain sensitive personal information under California law, including:
- Social Security numbers, driver’s license/state ID numbers
- Financial account information
- Precise geolocation data
- Racial or ethnic origin
- Health and biometric information
- Information about protected characteristics
Use: Only for lawful business purposes (background checks, payroll, benefits, compliance, safety). Sensitive PI is not used for other purposes.
Purposes of Personal Information Collected
We collect PI to:
- Process applications, confirm eligibility, conduct background checks, and onboard employees
- Administer payroll, benefits, and leave of absence programs
- Maintain personnel records and comply with retention laws
- Communicate with employees, emergency contacts, and beneficiaries
- Comply with health, labor, employment, tax, benefits, safety, and other laws
- Prevent unauthorized access to Company property and systems
- Ensure employee productivity and policy adherence
- Investigate complaints or policy violations
- Support diversity and inclusion programs
- Facilitate secure use of information systems
- Improve employee, customer, and public safety regarding Company property
- Enhance efficiency, logistics, supply chain, and time management
- Evaluate suitability for positions or promotions
- Authenticate careers site access and capture interactions and preferences
- Customer engagement and other legitimate business purposes
- Disclosure of Personal InformationThe Company may share PI with:
- Internal Departments: HR, management, IT, and other relevant teams
- Service Providers: Vendors assisting with recruitment, background checks, payroll, or HR functions
- Legal Compliance: Government authorities or law enforcement as required by law
We do not sell or share personal information for cross-context behavioral advertising purposes. Disclosures to service providers are strictly for business purposes.
- Data Security and Retention
- Technical and organizational measures are in place to protect PI.
- PI is retained for at least four years from collection, or longer if required by law or to fulfill the purposes outlined above.
- Your Rights Under California LawCalifornia residents may:
- Know what PI is collected and the purposes of use
- Access the PI we hold about you
- Request correction or deletion of PI (subject to legal exceptions)
- Limit the use and disclosure of sensitive PI
- Not be discriminated against for exercising these rights
To exercise your rights:
- Email: hr@officesolutions.com
- Mail: Office Solutions, LLC, Attn: Privacy Officer, 23303 La Palma Avenue, Yorba Linda, CA 92887
Identity verification is required before fulfilling requests.
- Changes to This Notice
Last Updated: October 1, 2025
- This notice may be revised at any time.
- Updates are effective immediately upon posting.
Questions: Email hr@officesolutions.com
View more information about our Applicant Privacy Notice here.